How to Convert a PPT to Word: 2 Ways

Being able to convert a PowerPoint presentation to a Word document can be beneficial on some occasions as text files are much easier to open on various devices, such as tablets and phones.

For example, such transformation may be necessary to repurpose content for detailed editing or inclusion in reports. Additionally, this skill can help you manage your data more effectively or share it with others in a format they are familiar with.

In this article, we will look at 2 easy ways on how to convert a PPT to Word.

How to Convert a PPT to Word Online?

Online platforms often prove to be extremely helpful for completing tasks quickly and without the need for additional software. There are plenty of them available, free or paid. For example, PDF Candy.

See the simple instructions on how to convert your PPT files to DOC below:

Step 1. Turn a PPT into PDF

1. Open the PPT to PDF converter.
2. Click "+Add File" and upload the slideshow. You can do that from your device's memory, or Google Drive and Dropbox cloud storage. Alternatively, drag and drop the presentation into your browser.
3. After the processing is complete, save the result.

Step 2. Change a PDF to Word

Next, you need to export PowerPoint to Word to convert the PDF to DOC format. By following this way, you can turn the original PPT into Word.

Here's the guide:

1. Open the PDF to Word converter. Upload as you did in Step 1.
2. The service will display your file and the "Convert" button. Press it to proceed.
3. After a short wait, the new document will be ready for download.

Advantages of converting your PPT to Word online:

• Fast operation on any device, regardless of technical characteristics and installed OS (Windows 11, 10, 8, 7, Mac, Linux – does not matter).
• All you want is a stable connection to the Internet. You can work anywhere and anytime, as long as you have network access.
• The interface is not overloaded with unnecessary tools and features. There's no learning curve for beginners.
• No need to install a PowerPoint to Word converter and make sure it is compatible with your OS.
• The result can be easily modified in major text editors.

Suitable for:

• Educators – Can transform lecture slides into editable Word files to prepare study guides, worksheets, or supplemental resources for learners.
• Advisors – Convenient for turning demonstrations into flexible reports that can be tailored for different clients without relying on desktop utilities.
• Brand Managers – Practical for repurposing decks into campaign outlines, content drafts, or collaborative briefs.

How to Convert PowerPoint slides to Word with Handouts?

Turning PPT into a Word can be done quickly using the built-in exporting capability of Microsoft's program. This feature allows you to simply create a doc with all the pages from your presentation in the same format.

1. Open the slideshow in PowerPoint.
2. Click the "File" tab. Select the "Export" option.
3. Choose "Create Handouts" and then pick "Microsoft Word".

Although it seems like a convenient way to turn a PPT into a Word, there are a few advantages and disadvantages that should be considered before taking the plunge.

Pros:

• The export function is straightforward to find;
• The process is uncomplicated and swift.

Cons:

• Some design, such as highlighting or vertical spacing between elements is not kept during the PPT to Word export process.
• Images may become distorted or pixelated. This can reduce the quality of the export.

Suitable for:

• Legal Scholars – Efficient for generating structured course notes or distributing outlines in a consistent, text-based type.
• Scientists – Valuable for exporting research talks into materials where additional data, references, and marks can be inserted.
• Training Coordinators – Useful for producing participant handouts from instructional slides, ensuring both visuals and note-taking areas are preserved.

The Handouts method makes it easy to convert PPT files to DOC or PDFswiftly and without any special software. It is an excellent method of keeping all of your presentations organized and ready for sharing or printing.

PPT and PPTX: What is the Difference?

If you are switching a PowerPoint panel to a Word, it is essential to understand the distinction between PPT and PPTX extensions.

If you intend to save their presentation, pay attention to the iteration of PowerPoint utilized.

If the file was created with an earlier build (.ppt), then it will be necessary to first upgrade it to a newer one (.pptx). Only then will it be practical to export PowerPoint to Word.

Why convert a PowerPoint to Word?

Exporting to text is often necessary for sending and editing. In many cases, it's more convenient to work.

Here are a few of the reasons why you should consider changing PowerPoint into Word:

• Collaboration. Word documents can be shared with others for collaboration on a project. There are possibilities to track alterations and merge different versions.
• Formatting. The design options are more comprehensive than in PPT. In DOC or DOCX, you can adjust fonts, add text boxes, insert tables, and so on.
• Editing. Redacting in Word is much easier than in PowerPoint. Copy and paste content from other papers, spellcheck, add images, and refine the layout.
• Printing. Preparing your presentations for reproducing is much simpler when it is saved as Word. You can print multiple copies or single-page papers without having to reconfigure your settings each time.

Switching PPT to a Word greatly facilitates the ability to share, correct, format, print, and search. It's an important step in any project that requires collaboration or amending.

Turn your PPT into Word: What Else to Do?

1. Keep Formatting. When transforming PPT to a Word, make sure you pick an option that preserves the layout.
2. Copy & Paste. In case of last resort, you can transfer each slide's contents by hand.
3. Tools. Utilize an online converter for more precise outcomes and to expedite the process.
4. Edit Text. Once you have changed your PowerPoint to Word, go through it and edit any text that may have been incorrectly modified from the original presentation.
5. Organize Results. After processing, it is critical to organize your content logically – use headings, lists, etc.
6. Check Links. Test that all the hyperlinks still work correctly, as they can sometimes be broken during processing.

FAQ

Will all layout from PPT be preserved in Word?
No, some advanced elements such as animations, slide transitions, and custom fonts may not transfer properly.

What happens to charts and tables?
They should become static images, though the underlying data won’t be editable unless the process keeps them in flexible form.

Do online tools keep slide design?
Mostly, but complex layouts or embedded media may not look perfect.

Is Google Slides compatible with Word export?
Yes, but you need to first download the slides as PPTX or PDF and then transfer to DOCX.

How to Convert a PPT to a Word: Summary

To sum up, exporting PowerPoint to Word successfully necessitates careful consideration of the details. Confirm that the slide titles are visible and that any images or tables are correctly aligned. Additionally, ensure all fonts and colors match those in the PowerPoint presentation.

As you can see from this article, you can use PDF Candy or the Handouts function of PowerPoint to switch between formats. Not only you can convert PPT to Word, but there are also multiple supported input and output types.

Other options for working with PDF include:

• PDF to Excel and Vice Versa. Transform Microsoft Excel to PDF and back.
• Change Word to PDF and PDF to recognized text in DOC.
• HTML to PDF converter to turn Hypertext Markup Language documents into a more common PDF.