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How to Highlight a PDF
How to Highlight a PDF

How to Highlight a PDF

by Alexa Davis
Feb 5, 2024
14,320 views

Knowing how to highlight a PDF is required when you need to draw the reader's attention to essential points of a document.

Whether you're a student poring over research articles, a professional reviewing critical reports, or anyone navigating the vast realm of electronic documents, highlighting in PDFs is a valuable skill.

In this article, we will present you three ways how anyone can highlight PDF text.

1. How to highlight text in PDF online?

Instead of downloading a bunch of different programs onto your computer and wasting time learning them, use a free online PDF editor. Below we provide detailed instructions on how to highlight a PDF right in your browser on any device.

  1. Open the PDF editor in any preinstalled browse like Mozilla, Opera, Chrome, etc.
  2. Click "+ Add File" and upload the document you want to edit. Note that you can download data from Google Drive and Dropbox cloud storage as well.
  3. If the text of the uploaded document is recognized, click the "Highlight Text" button on the vertical toolbar on the right.
  4. Select the highlight color and its opacity level in the PDF highlighter.
  5. Choose the desired word, sentence, or paragraph using the mouse cursor. If you make a mistake at this stage, you can undo the last action. This is done with the arrow icon in the upper left corner of the working area or with the Ctrl + Z shortcut.
  6. Save the result with a click on the green "Export" button.
  7. Download the file to your device or save it to Google Drive and Dropbox cloud storage.

Highlight PDF text

Advantages of online PDF highlighter:

  • Does not require installation and doesn't consume space on your computer. Memory is required only to save the edited files.
  • In addition to the editor, the platform has many additional tools to convert and compress PDF, merge and split, rotate PDF, and extract text or graphic objects from PDF.
  • Supported by all famous operating systems: Windows XP, Vista, 7, 8, 10, 11, Mac, iOS, Android.
  • The online free PDF highlighter allows you to work with PDF files anywhere at any time.
  • Download and upload data from and to Google and Dropbox storage saves space on your hard drive, too. This is relevant when working on a mobile device with a small storage space.
  • No additional programs, drivers, or utilities are required for use. A simple browser and an internet connection are all you need. You can work on tablets and smartphones on public transport, in a queue, or in a taxi.
  • In addition, the service does not require high-performance PCs or mobile gadgets.
  • This online PDF Editor is completely free to use.

2. How to highlight a PDF if it's a scanned document?

Why can't I highlight text in PDF? Many people question why they are unable to stress text in a PDF. The answer is simple: PDFs are not designed to be edited. They are designed to be read-only documents, meaning that any changes made will not be saved.

If you attempt to highlight text, the highlighting won't be retained. It also means that if you try to copy and paste text from a PDF into another document, the formatting of the original text won't be preserved.

However, there are workarounds for both issues. If your file is not a text but a graphical document and the text is not clearly recognized, you can highlight it on a PDF with another "Rectangle" tool. Look how:

  1. After uploading a document to the PDF editor, select this tool from the toolbar on the left.
  2. Set the strike and fill colors and opacity.
  3. After that, simply highlight the PDF area with the mouse cursor.
  4. Save the document as described in step 7 above.

Highlight a PDF with a Rectangle tool

3. How to highlight in Adobe Acrobat?

Highlighting PDF text is an easy task with the help of Adobe Acrobat. With this powerful tool, you can quickly and effortlessly emphasize any phrase in a PDF document. Here's how to do it:

  1. Launch Adobe Acrobat, open the PDF file, and select the "Text" tool from the top toolbar.
  2. Select the "Highlight" button in the toolbar and pick the text you wish to draw.
  3. The text will be highlighted in yellow, but you can also change the color by clicking on the "More Colors" option.
  4. You can also adjust the opacity of the highlight by moving the slider below the color palette.
  5. Once you are done, simply save your changes and close the document.

Adobe Acrobat

By following these simple steps, you can easily highlight any text in a PDF file using Adobe Acrobat. This feature is particularly useful if you want to mark up specific passages or point out an idea or concept. Give it a try!

Pros:

  • Adobe Acrobat's user interface is intuitive and easy to navigate.
  • You can select from a variety of highlight PDF colors and sizes to emphasize different elements on the page.
  • It has extensive editing capabilities, so you can make more than just changes to the highlights.

Cons:

  • Adobe Acrobat requires a subscription for full access to features.
  • Some older versions of Adobe Acrobat may not be compatible with newer versions of PDF files.
  • While the program provides a wealth of features for highlighting PDFs, it falls short in some of the more sophisticated instruments available in other programs.

Why to highlight a PDF?

Emphasizing documents is an excellent means of highlighting certain parts of a text. It also helps readers quickly find the most important information. PDFs are no different. PDF highlighter can help you organize and review your documents more efficiently.

  • Highlighting words in a PDF file facilitates the rapid detection of essential texts without perusing the whole document. You can keep track of important facts, figures, and topics that you may need for future reference.
  • Highlighting also allows you to make notes in the margin or in between lines of text. This simplifies the process of retaining important points when reviewing documents. Plus, any annotations you add to the PDF will stay with the document, even if it's shared with others.
  • Underlining text in a PDF document helps you quickly spot sections that require additional inquiry or elucidation. You can make notes directly on the page so you can come back to them later.

Utilizing text highlighter is an efficient route to guarantee that you don't miss out on essential data in documents you're reviewing.

Tips on highlighting PDF text

  • Color coding. Assign different colors to highlight different types of information. For example, use one color for main ideas and another for supporting details. This helps visually categorize information.
  • Create a legend. If you're using different colors for specific purposes, create a legend. This can be a separate document or a note on the PDF itself, helping you remember the meaning behind each color.
  • Highlight key ideas. Instead of highlighting entire paragraphs, focus on main phrases or sentences. This keeps your highlights concise and draws attention to the most important information.
  • Precise highlighting. Zoom in on the PDF for more precision, especially when dealing with smaller text or intricate details.
  • Highlight numerical data. If your PDF contains numbers, use highlighting to emphasize key figures or statistics. This is particularly useful for financial reports, research papers, or data-heavy documents.
  • Time-based system. If you're reviewing a document over multiple sessions, consider using different colors for different days or sessions. This can help you track your progress and focus on new insights.
  • Other annotations. Integrate highlighting with other annotation types, such as text comments, shapes, or drawing tools. This can provide a richer layer of context to your notes.

FAQ

Q1: Can I highlight a PDF on my phone?

A1: Yes, you can open the PDF Editor on your phone (iOS, Android) and use its tools to pick out text and highlight it.

Q2: How do I know which parts of a PDF are highlighted?

A2: Look for colored lines or shapes around the text. This usually indicates that the text has been marked.

Q3: What is the best way to highlight a large section of text in a PDF?

A3: Utilize the highlighting tool to pick the first word, then hold down shift and click on the last word to select all text between them.

Q4: Is it possible to highlight words in different colors?

A4: Yes, you can highlight text in PDF with several colors.

Q5: Can I highlight only text or a specific area?

A5: You can do both: simply select the paragraph or a single word with the help of the "Highlight Text" button. Or just use a rectangle tool to highlight the desired area with text and graphics.

Conclusion

Hopefully, this guide has given you all the information about highlighting your PDF documents.

Whether you're a student, professional, or researcher, the ability to highlight PDFs is a valuable skill that enhances collaboration, note-taking, and information retrieval.

By incorporating the tips and methods explored in this article into your workflow, you're now better equipped to make the most out of your documents.

What else you can do after you use PDF highlighter

Stay in the PDF editor and learn how to edit the text in PDF: both existing and new ones.

Head over to PDF splitter and check how you can extract pages from PDF and even more using this tool.

Merge PDF that you highlighted with other documents or images.

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